Student Attendance

Record daily presence with support for late entries and absences.

Overview

The Attendance module records daily presence and timing exceptions for each student. It supports check‑in/out timestamps, computed or manual statuses, and optional caregiver notifications—allowing wardens to monitor punctuality and patterns over time.

• Statuses: Present, Absent, Late, Early Departure—with rules configurable in Settings (grace minutes, cut‑offs).
• Data capture: Manual entry, imports, or integration with gate scanners (if enabled).
• Follow‑ups: Trigger communications for repeated absences or late entries.

How It Works

• Status can be auto‑computed from check‑in times and “Late grace minutes”.
• When absent and enabled, guardians can be notified automatically.

Step‑by‑Step Guide

• Go to Operations → Student Attendance → New.
• Select Student and Date. Add check‑in/out if available.
• Save. Status updates based on your Settings.

Fields Table

Field name explanation : Status can be manual or computed from Settings.

Fields explanation

• Student: Person whose presence is tracked for the date.
• Date: Attendance date; one record per student per day.
• Check‑In / Out Time: Optional timestamps for presence and duration.
• Status: Present/Absent/Late/Early Departure; can be manual or computed by rules.
• Building: Entry point; useful for guard logs and traffic analysis.
• Verified By: Staff who confirmed/recorded the entry.
• Remarks: Context like delays or exceptions.

Tips

• Use imports to update large attendance lists after events.

Common Mistakes

• Checkout time before check‑in will be rejected.

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