See a timeline of who stayed in each bed and when.
Overview
Occupancy History is the immutable ledger of bed usage. Each check‑in opens an entry and each check‑out completes it, giving a reliable timeline of who occupied which bed and when—useful for audits, disputes, and capacity analysis.
- Automatic: Created/updated from Check‑In/Out actions; no manual edits.
- Traceability: Links to student and contract for full context.
- Analysis: Filter by bed/room/building and date to study utilization.
How It Works
- History is created automatically at check‑in and updated at check‑out.
- Includes student, bed, contract, and timestamps.
Step‑by‑Step Guide
- Go to People & History → Occupancy History.
- Search by Bed, Student, or Date range.
Fields Table
| Field Name | Description | Example |
|---|---|---|
Student |
Who stayed |
Priya Sharma |
Bed |
Which bed |
B2 (201‑A) |
Contract |
Linked contract |
CT/2026/045 |
Check‑In / Out |
Times |
2026‑06‑01 / 2026‑08‑31 |
Remarks |
Notes |
Semester stay |
Field name explanation : The history is read‑only and built from your Check‑In/Out actions.
Fields explanation
- Student: The resident who occupied the bed.
- Bed: Specific bed reference with room context.
- Contract: Source allocation record for details and dates.
- Check‑In / Out: Start/end timestamps defining the stay.
- Remarks: Notes such as reason for move or special cases.
Tips
- Export to Excel for long‑term archiving if needed.
Common Mistakes
- Manual edits are not allowed; correct the source Check‑In/Out instead.