Damage Charges

Summary of penalties categorized as Damage for the selected period.

Overview

This report summarizes penalties categorized as Damage—typically raised during check‑out or inspections for broken/missing items. It provides visibility into where costs occur, who is responsible, and which items or rooms see the most incidents.

• Use cases: Recover costs, analyze trends by building/room, and inform preventive maintenance.
• Data origin: Penalty lines using Penalty Types with category = Damage.
• Outputs: Student details, location, penalty type, amounts, and linked invoices if generated.

How It Works

• Penalties are recorded at check‑out with a category.
• This report filters category = Damage and totals amounts.

Step‑by‑Step Guide

• Go to Reports → Damage Charges.
• Set a date range and optional Building/Room filters.
• Generate and export if required.

Fields Table

Field name explanation : Category = Damage comes from the Penalty Type used at check‑out.

Tips

• Use consistent Penalty Type names for clearer summaries.

Fields explanation

• Student: Resident responsible for the damage; used for billing and recurrence checks.
• Bed / Room: Exact location of the item damaged to support follow‑ups and audits.
• Penalty Type: Preset label; category = Damage ensures inclusion in this report.
• Amount: Charge value; may differ from defaults based on assessment.
• Invoice: Linked invoice if created; empty means pending invoicing/collection.

Common Mistakes

• Mixing “Damage” and “Other” categories makes totals less useful.

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