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Odoo Access Control Guide: Manage Menus, Fields, Buttons and Records Without Code

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Control what people can see and do in Odoo - menus, fields, buttons, records, and more - without writing code. This guide is written for managers and administrators, not developers.

By Akash Soni July 14, 2026

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Odoo Access Control Guide: Manage Menus, Fields, Buttons and Records Without Code
Setup Access Control Studio

A complete beginner’s guide to install Access Control Studio in Odoo and open it for the first time - written for people who are new to adding apps.

Getting Started

After Access Control Studio is installed, learn how to open it and who should manage access profiles in your company.

Managers & Administrators

Know who can open Access Control Studio, who can change rules, and who is never limited by those rules.

Access Profiles

An Access Profile is a named package of rules. Assign it to people or teams, and Odoo applies those rules when they work.

Using the Profiles Board

The Access Profiles board (Kanban) is your daily console - scan who is assigned, what rule types exist, archive drafts, and filter quickly.

Global Restrictions

Global switches apply across Odoo for everyone on the profile - ideal for read-only roles, locking down login, or blocking imports everywhere.

Hiding Menus

Use Menu Access to remove apps and submenu items from someone’s navigation - for example, hide Settings or Accounting from sales staff.

Controlling Models

Model Access decides what people can do on a type of record - for example Contacts, Sale Orders, or Products - including create, edit, delete, views, and reports.

Protecting Fields

Field Access controls individual pieces of information on a form - hide salary, make phone numbers read-only, or require a field before saving.

Limiting Which Records People See

Domain Access filters the list of records - for example, only today’s documents, only my customers, or only records linked to my team.

Hiding Buttons & Tabs

Remove dangerous or distracting buttons and notebook tabs - Confirm, Cancel, smart buttons, or a whole “Extra Info” tab - with optional Discover to find their names.

Search Panel Controls

Simplify how people search and group lists - hide filters, favorites, custom filters, or the left search panel for a cleaner screen.

Chatter & Messages

Control the message history on records - hide the whole chatter, or only send message, log notes, activities, followers, or attachments.

Test as User

See Odoo exactly as another person does - the safest way to verify a profile before go-live.

Import & Export Profiles

Back up your access rules or copy them between databases with Export (JSON/CSV) and Import (JSON).

Default Profiles for New Users

Automatically apply a baseline Access Profile when a new internal employee or portal user is created.

How Rules Combine

Understand what happens when someone matches several profiles, and who is never restricted by Access Control Studio.

Real-Life Scenarios

Copy these ready-made recipes for common roles. Each scenario lists which profile settings to turn on and which chapters to open for detail.

FAQ & Troubleshooting

Quick answers when something does not look restricted, looks too restricted, or a user cannot sign in.

Key Feature

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Install & setup

Download, upload, activate the app, and open the menu.

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Setup & roles

Managers, Administrators, and your first profiles.

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Profiles board

Kanban cards, assignment groups, archive, and filters.

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Menus & models

Hide navigation and control create/edit/delete per record type.

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Fields & records

Protect sensitive fields and limit which rows people see.

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Scenarios & FAQ

Ready-made role recipes and troubleshooting answers.